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Finance & Administration

Contract Administration

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A properly executed contract is required for any TCU employee to secure services, including the purchase of goods that require installation, service, and/or maintenance. A contract is only considered properly executed when it has been uploaded to Jaggaer, reviewed by the Contracts Team, and signed by an authorized signatory. Contracts protect TCU’s best interests and set expectations, rights, and obligations for both TCU and the supplier. 

In order to successfully request a contract, employees must include the following items:

  • Quotes/Pricing
  • Quantity (if applicable)
  • Scope of Work/Proposal/Detailed Description of Services
  • Dates of Service
  • Certificate of Insurance (if there is no Master Service Agreement)

TCU often requires insurance protection and indemnification from a supplier to protect the University in the event of a claim or lawsuit. To protect the private information of TCU's students, faculty, and staff some suppliers may be required to agree to additional terms in accordance with Federal laws that govern education records such as FERPA and sensitive private information (SPI). Once determined the contracts require FERPA and SPI protection, the suppliers must provide their services in accordance with laws governing education records (FERPA) and sensitive information (SPI) of our students, faculty, and staff. Some suppliers may be required to agree to additional Marketing and Brand Standard language. If so, they will be required to provide deliverables in a digitally accessible manner and comply with TCU’s marketing and brand standards.

There are several different types of contract.

Contract Type Descriptions

Any contract/agreement requiring signature related to TCU business must be signed by an authorized signatory.

If you have not received a signature authority delegation memorandum from the Vice Chancellor of Finance and Administration, then you have NO authority to sign a contract related in any way to TCU business.

An employee who signs a TCU contract without the appropriate signature authority assumes personal liability for the contract.

Signature Delegation Authority Policy

Contracting at TCU

Step one icon

Step 1: Contract Request Entry in Jaggaer

Read your documents and ensure that you upload all pertinent information. Evaluate whether the scope of work and terms reflect the services you need and the deal you negotiated. Please refer to Contract Elements for required documentation. 

Create a Contract Request

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Step 2: Contract Creation & Review
Once the contract manager approves the contract request, they will create a contract. Make sure to monitor the contract for any updates and requested information from the Contracts team.

NOTE: Contract request approval is not the same as contract approval and execution.

Review Contract Workflow

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Step 3: Contract Approval
Once the Contracts team has all of the necessary information, the contract will be approved and submitted for signature via Adobe Sign. Your contract is then considered executed and ready for use.